Rules, Regulations & Policies

Sanctioned by ROWING CANADA AVIRON (RCA) & THE CANADIAN HENLEY ROWING CORPORATION (CHRC) Races are 2,000 Metres; Dashes are 500 Metres; Races for Masters are 1,000 Metres.

ROYAL CANADIAN HENLEY REGATTA - RULES INDEX:

1. EXCEPTIONS: RCA RULES OF RACING
2. ENTRIES: DAILY RACE LIMITS & ENTRY POLICIES
3. DEFINITIONS & DISCLAIMER
4. APPLICABILITY OF RULES AND REGULATIONS
5. CLUB ELIGIBILITY
6. COMPETITOR ELIGIBILITY
7. HENLEY MASTERS ROWING ELIGIBILITY
8. HEALTH & SAFETY
9. RULES OF GENERAL APPLICATION
10. FEES, PENALTIES AND FINES
11. ROWONTARIO CONCUSSION MANAGEMENT POLICY
12. ROWING CANADA SAFE-SPORT POLICY
13. POLICY ON DISCRIMINATION AND HARASSMENT

1.0 EXCEPTIONS: RCA RULES OF RACING

RCA Rules of Racing:

1.6 Exceptions from the RCA Rules of Racing are listed below. An Organizing Committee of a Regatta may depart from the RCA Rules of Racing only if:

1.6.1 the "local" rules to be applied are clearly outlined in the application for RCA Sanction, and are approved by RCA beforehand,

1.6.2 all participants are notified of the "local" rules prior to the regatta in the pre-event information: and;

1.6.3 the "local" rules provide a level of safety and fairness equal to those in the RCA Rules of Racing.

 

2023 RCHR List of Exmptions

The Royal Canadian Henley Regatta has applied to Rowing Canada Aviron (RCA) for exceptions from the following rules. Please see the Royal Canadian Henley Regatta rules for competitors to see how each is handled at this regatta. 

2.5 Coxswains Weights: Coxswains weights for Masters, U23, and Senior coxswains for the Henley Regatta will be 50kgs. If underweight, a coxswain shall carry sufficient deadweight to compensate for the underweight condition to a maximum of 10 kg.
2.7 Masters Competitors: A rower may not compete in non-masters events and masters events in both the Masters Events and the regular Henley Events. A coxswain is exempt from the above statement. Coxswains are eligible to be a coxswain both in Masters Events and regular Henley Events.
2.11- Athletes will only be allowed to step on the scale once each day that they are competing.
6.1, 6.3, 6.4, 6.5 Advertising: The RCHR requires sponsors to run the event and part of the agreements
with sponsors is signage at the site and an online presence, some of these sponsors may promote alcoholic beverages
7.6- No substitution for a single sculler will be accepted
8.7.3- Due to safety and environmental issues, the warm up pattern will have crews rowing in the same direction as the racing lanes
9.6 Fairness Committee- The Fairness Committee will be comprised of the Chief Umpire, Regatta Chair, Safety Officer, and the Chair of the Organizing Committee

 

2.0 ENTRIES: DAILY RACE LIMITS & ENTRY POLICIES

2.1 There will be a maximum of 100 races per day with a maximum entry limit. This limit has been based on the entries per event over the last few years. Each limit will be posted on the RCHR Registration System. The online registration system will accept requests to be added to the Wait List on any event that has exceeded the entry cap with paid entries. Once the Entry Cap has been met for an individual event, Clubs whose Club Caps for that event have not been exceeded for that event will be eligible to create an entry in that event's Wait List.

Entry Policy

For each boat entered, entry fees are due at the time entries are submitted to the RCHR Official Registrar. Entries are not processed, valid and final until all fees have been paid in full. 

Refund Policy

After payment has been made, there will be no refunds for entry cancellations or withdrawals. 

Wait List Entry Policy

Getting assigned to the Wait List:

• All Events have a Club Cap and an Entry Cap
• If a Club exceeds its Club Cap for an Event, all of that Club’s subsequent entries for that Event shall be assigned to the Wait List in the order in which they are received.
• Once the Entry Cap has been met for an Event, all subsequent entries for that Event shall be assigned to the Wait List in the order in which they are received.
• Once the Entry Deadline has passed, no further entries will be accepted to the Wait List for any Event

Getting off the Wait List:

• Wait List entries will be considered only after the Entry Deadline.
• If the Event Cap has not been exceeded for an Event, Clubs with entries on the Wait List due to having exceeded their Club Cap shall be considered in the order in which the entries were received to fill the Event.
• If an Event is full, and an Event Entry cancellation takes place prior to publication of the Final Draw, Wait List entries will be accepted and processed in the order in which they were received; however, priority will be given to Clubs that have not exceeded their Club Cap for that Event. Clubs that have exceeded their Club Cap will have their Wait List entries processed only once all other Wait List entries have been exhausted.

NOTES:

• Cancellation and withdrawals of Event Entries will NOT be refunded.
• Wait List Entries are assessed the same fees as Event Entries (i.e., not considered late entries).
• When a Wait List Entry is accepted as an Event Entry, the Account Holder will be notified with a deadline for payment. Unless you remove your entry from the waitlist before the entry has been accepted the Account Holder will be invoiced for the entry fee. 

Late Entry Policy

Late Event Entry fees are double the original Entry fee for that event Late Event Entries will only be considered at the RCHR in cases where:

• The registration system will accept late entries for all events shortly after the posting of the Preliminary Draw
• Late entries will not be accepted until all Wait-list Entries have been exhausted;
• If an event has open lane(s), lanes will be filled on a first come first served basis upon completion of payment (late fees apply);
• Late Entries will not be accepted any later than 3:00pm on the day PRIOR to the first race in said event;
• Late entries will be assigned on a first come, first served basis.

Late Entries will not be accepted:

• A Masters single sculler or Masters crew is entering an age category that is lower than their actual age category (eg. No late entries accepted for crews rowing down a category)
• Until all Waivers have been completed

Scratch Policy

Registrants/Account Holders who wish to scratch an entry prior to the closing of the entry deadline can do so at any time in their Regatta Central account. No scratch fees will be applied for any accepted entry that is scratched prior to the closing of the Entry Deadline:

Scratch Fees to the amount of $75.00 CDN will be waived for all Waitlisted Events if notification is made to the Regatta Chair between the closing of the Registration Deadline and the publication of the Preliminary Draw. Notifications MUST include, Account Holders name, Name of Entry Club Event Number & Description, Boat ID. Once confirmation email is received, scratch is accepted

All other Scratches are to be made in the Regatta Office and Submitted to an Administration Officer. Scratch Fees will be applied to the Account Holders account payment ledger. All Scratch Fees are at the discretion of the Regatta Chair and/or the OC. 

3.0 DEFINITIONS & DISCLAIMER

3.1 For the purpose of interpreting these Rules and Regulations (hereinafter the Rules), the following words and phrases shall have the following meaning:

Qualified Club

a rowing club that is a member in good standing of their respective national rowing federation/association and of the Royal Canadian Henley Joint Commission;

Waivers

all participants must sign a waiver as a condition to participation in the Regatta. No athlete will be permitted on the course prior to completing his/her waiver.

Club Eligibility Roster (CER)

Any or all competitors/coaches or potential competitors/coaches listed by legal name, birthdate, National Sports Organization Registration Number who are actively listed in an accepted entry as either current lineup, coach or spare and said data is exchanged from the Registrar and entered into the Royal Canadian Henley Regatta Registration System and certified by the Organization Committee and their National Rowing Association, National Sport Organization;

Club Official

the President or Captain (or other title used by a Qualified Club to designate their chief executive officer) of any Qualified Club from time to time. In the absence of the President or Captain, any two directors of the Qualified Club may act in his/her stead;

Regatta Officer

a regatta volunteer who has been assigned by the Chief Umpire/Regatta Chair to verify Identification and assist in the weigh-in procedures;

Active Competitor

any competitor who is listed and satisfied all requirements to be listed in the Club Eligibility Roster;

Non-Active Competitor

any member of a Rowing Club in good standing with the National Rowing Association, any active Royal Canadian Henley Regatta competitor who is listed on the Club Eligibility Roster (CER) who has completed his/her competition that is removed from racing for medical reason or Disqualified from the Regatta. Non-Active Competitors are not permitted to launch and field of play privileges revoked;

Coach

an individual who is registered with their National Rowing Association and a coach of said Qualified Club, and has been identified on the Clubs Eligibility Roster;

Composite Crews

crews that are made up of Competitors from more than a single Qualified Club. Composite Crews do not qualify for competition in any Club Event; Composite Crews may compete in Championship & Dash events;

Club Event(s)

those regular events that are ordinarily identified at the Regatta as being open to Qualified Clubs and specifically do not include Championship Events or other special events that may be identified as such by the Commission from time to time;

Late Entry

any entry submitted after entries close. A Late Entry shall be accepted if an open lane is available and inclusion will not cause an additional race accompanied by the Late Fee payment. Please visit Registration section, as well as the Fees chapter.

Restricted Athlete

any Competitor who has competed as a representative of his/her country at the World Rowing Championships | Olympics | World Cup | World Under 23 Championships | World Junior Championships | in the current year, excluding CANAMEX athletes; Restricted Athletes are only permitted to enter/race Championship Events, Open Dashes & Para Events

Substitute Competitor

an individual who meets all the requirements of a Competitor, who is a member in good standing of the same Qualified Club and is registered with their nations National Rowing Association as the Competitor he/she is replacing, is shown as listed on the Club Eligibility Roster and, except in extraordinary circumstances which with the permission of the Chief Umpire, is substituted for the Competitor he/she is replacing not later than 4:00pm on the day immediately preceding the scheduled event for which the substitution is intended. 

Non-Compliant Club

any Club that has not registered with their nations National Rowing Association

RCHR Registration System

Regatta Central

Crew

two (2) or more Competitors in a single boat;

RCA

Rowing Canada Aviron;

CHRC

Canadian Henley Rowing Corporation;

Regatta (RCHR)

the Royal Canadian Henley Regatta as staged in any year;

Commission

the Royal Canadian Henley Joint Commission (RCHJC) or Henley Commission is a 5 member board as appointed by the Canadian Henley Rowing Corporation (CHRC)  and Rowing Canada Aviron (RCA) or otherwise constituted from time to time;

Chief Umpire

the individual appointed to that position by the Henley Commission;

Jury

the group of RCA Umpires whose duty is to ensure that a regatta is run safely and fairly in accordance with the RCA Rules of Racing;

Board of the Jury

the Chief Umpire and two other Umpires to be determined each day of the regatta;

 

BoatID Entry Identifiers

Excluded

As defined in Part 10: RCA Rules of Racing;

Medical

Entry has been excluded from competing in the Event, competitor is removed from further competition and become a non-active competitor;

Yellow Card

Penalty issued in accordance with the RCA Rules of Racing;

Did Not Make Weight (DNMW)

Competitor failed to make weight requirement and is excluded from event, Scratch Fees applied;

Scratch

Entry is removed from Event, Lane is assigned, Scratch Fee applied;

Did Not Launch (DNL)

Entry failed to register at Control Commission, Scratch Fee applied;

Did Not Start (DNS)

Entry registered at Control Commission and launched, but fails to start. Scratch Fees applied;

Did Not Finish (DNF)

Entry registered at Control Commission, started the race and did not cross the finish line No Scratch Fees applied

Disclaimer

Due to the discrepancies in the length of racing shells for individual boat manufacturers, and, an issue with the design and construction of the portable starting gates used for both the Dashes and Henley Masters. The Regatta Committee would like to inform you that we have identified limitations in the design of the portable start platforms which will only allow for “minimal movement” inward and outward for our boat holders during the alignment process for certain boat manufacturers. Our official start aligner will make every attempt to align the boats to the fairest possible scenario. However, we will not be able to align every boat in every event to 100% accuracy. The portable start platforms are connected to the rear end of the 1000m and 1500m pylons and in the case of the larger Eight shell types are close to 5 meters over the 1000m and 1500m marks respectively at time of alignment. It is the intention of the Regatta Committee to be ‘inclusive’ for our Henley Masters and for the Henley Dashes to provide a ‘fun’ and ‘exciting’ speed race on the Saturday to end a stressful week of racing; 

 

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4.0 APPLICABILITY OF RULES AND REGULATIONS

4.1 These Rules shall apply to both eligibility for and the staging of the Regatta.

4.2 Unless these Rules otherwise provide, the RCA Rules of Racing, as amended, shall apply to all events staged at the Regatta.

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5.0 CLUB ELIGIBILITY

5.1 Only Qualified Clubs and their members, provided they have complied with all of the requirements of these Rules, may participate in Club Events.

5.2 In order to participate in the Regatta, a Qualified Club shall comply with all of the following:

5.2.1 Submit all entries on-line, not later than the date outlined in the Registration System. Entries will not be accepted if submitted by phone, e-mail or facsimile. Boating lineups can be changed online no later than the date listed on the Registration System.

5.2.2 Payment will be in accordance with the Schedule of Fees. Payment made on line by credit card at the time of submission of entries. 

5.2.3 It is the responsibility of each Qualified Club to ensure that they carry a zero balance of any monies owing not only towards the current years regatta, but, from any previous years regatta. All and any outstanding balances from previous years and/or Fees, Fines and Penalties associated with that Club become the responsibility and ownership of that associated Club.

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6.0 COMPETITOR ELIGIBILITY

6.1 Only those individuals who meet the definition of Competitor as herein defined and whose names appear on the Club Eligibility Roster of his/her Qualified Club may compete in a Club Event. Please visit the Restricted Athlete definition as listed on this website.

Age Categories:

Under 17

A rower or coxswain may compete as an Under 17 competitor until the 31st of December of the year in which they reach the age of 16.

Under 19

A rower or coxswain may compete as an Under 19 competitor until the 31st of December of the year in which they reach the age of 18.

Under 23

A rower or coxswain may compete as an Under 23 competitor until the 31st of December of the year in which they reach the age of 22.

Senior

A rower or coxswain of any age may compete as a Senior.

Master

A rower may compete as a Master from the beginning of the year during which they attain the age of 21.

A rower may compete in non-Master events during the same year the rower competes as a Master, provided all the following requirements are met:

• The rower is not a Restricted Athlete;
• The rower competes exclusively in Masters events or non-Masters events in any one regatta;
• The rower still meets other event requirements of the category in which he or she is entering (weight, etc.).

A Master shall be placed in the age category shown in 7.2 Masters Rowing Eligibility.

Classifications:

6.2 Weighins: Henley Masters coxswain weigh-ins Masters Sunday 7:00am to 9:00am. Tuesday to Saturday: two hours before the first race of the day to two hours after the first race of the day. Actual times will be posted once the draw is complete. Final Sunday: 9.00am to 11.00am. Practice scales are located underneath the stairs between the two boathouses and are calibrated each day of competition. Athletes must weigh-in wearing their Clubs Racing Uniform

Henley Masters Lightweights will weigh-in Sunday 7:00am to 9:00am. Scales will be open for two hours. Tuesday to Sunday: two hours before the first race of the day to two hours after the first race of the day. Actual times will be posted once the draw is complete. Final Sunday: 9:00am to 11:00am.  Athletes will only be allowed to step on the scale once each day that they are competing.  Max weight for males 72.5kg and 64kgs and females 59kg and 52kgs. Practice scales are located underneath the stairs between the two boathouses and are calibrated each day of competition. Athletes must weigh-in wearing their Clubs Racing Uniform

 

The following weight restrictions shall apply for all Competitors other than Coxswains in any Club Event staged on the basis of weight categories:

	MALE LWT.	MALE 64 kg	FEMALE LWT.	FEMALE 52kg
MAXIMUM	72.5 kg	64 kg	59 kg	52 kg

6.2.1 The following weight restrictions shall apply to Coxswains by way of minimums:

• Sr/U23 Male Crews Coxswains: 50kg
• U17/U19 Male Crews Coxwains: 45kg
• Sr/U23 Female Crews Coxswains:  50kg
• U17/U19 Female Crews Coxwains: 45kg

6.2.3 Failure to meet weigh-in requirements excludes the Competitor from competing in that event. Each Competitor shall be appropriately dressed in his/her club racing uniform for the purpose of the weigh-in.

6.3 A Competitor may only compete for his/her Qualified Club at the regatta. A Competitor who is a member of more than one (1) Qualified Club must elect which club he/she will represent. A Competitor may only appear on the Regatta Central Club Eligibility Roster of one (1) Qualified Club. A Competitor who breaches this Rule may be disqualified from further participation in the Regatta, his/her Crew will be scratched and his/her Qualified Club(s) may be fined, all in accordance with the provisions of 10.0 Fees, Penalties and Fines hereof.

6.4 Each Competitor must have on his/her person, readily available for inspection, personal identification which includes photo identification documents (I.D.) and which also specifies his/her full name and date of birth. I.D. presented must be available for inspection at the dock prior to the launch for any Event or heat. Failure to provide such I.D. will result in a Yellow Card and may result in exclusion of the Competitor or crew from the event if the ID is not shown within a time limit.

6.5 Acceptable ID:

• Valid, Original (and/or Verified high quality colour photo copy) Government Issued PHOTO Identification indicating legal first and last name and date of birth i.e.: passport, age of majority, drivers license & health card);
• RCHR Identification vetted and Certified by a Regatta Officer and the Chief Umpire;
• National Sport/Rowing Association Identification indicating legal first and last name, date of birth, photograph and Membership Number issued in the current year

If for whatever reason a regatta participant cannot provide Original Government Issued PHOTO Identification, a Club Official needs to communicate this instance with the Chief Umpire to confirm Acceptable ID, if necessary, RCHR Identification will be created by a Regatta Officer and the Chief Umpire.

All/any photo copied Identification MUST be verified against the Original in the Regatta Office by the Regatta Officer. Competitors may choose to provide their own high quality colour photo copy for verification, or, the Regatta Officer can provide. Fees for photo copying service is outlined in the Fees section. There will be no charge for verification. Unverified photo copied Identification will not be accepted at Control Commission.

The Organizing Committee reserves the right to call upon any active/non-active competitor at any time to present original government identification to verify and validate any copy of identification that has or will be used to verify identity for the Royal Canadian Henley Regatta 

6.6 Each Competitor must have on his/her person, readily available for inspection, personal identification which includes photo identification documents (I.D.) and which also specifies his/her full name and date of birth. I.D. presented must be available for inspection at Control Commission prior to the launch for any Event (heat/semi-final/final). Failure to provide such I.D. will result in a competitor and/or crew being prevented from launching until Acceptable I.D. can be produced. If Acceptable I.D. cannot be produced the entry will be listed as Did Not Launch (DNL), Scratch Fees will be applied.

6.7 A Competitor listed as a member of a Crew may only be substituted by a Competitor of the same Qualified Club in accordance with the filing of the appropriate name change at the Regatta Office. Substitutes may only be made in accordance with the RCA Rules of Racing and must be made by 4:00pm on the day prior to the scheduled date of the race. Name changes are subject to the payment of the Fees.

6.8 Regatta Packets and Admissions Wristbands will be distributed in the Regatta Office (Henley Monday forward). The RCHR can refuse to distribute Regatta Packets and/or Admissions Wristbands to any/all Non-Compliant Clubs. All athletes will need a wrist band to access the dock area and all coaches will have a different wrist band that they need to access the dock. 

Waivers:

6.9 All non-Canadian or International participants must sign a waiver as a condition to participate in the regatta. Online waivers must be submitted before the regatta registration deadline. Waiver link(s) are located in the Compliance sidebar on the RCHR Registration System's website.

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7.0 HENLEY MASTERS ROWING ELIGIBILITY

7.1 All Club and Athlete Eligibility Rules apply to all Henley Masters Events.

7.2 The following age restrictions shall apply to the following Henley Masters Events categories. In all cases a Master athlete shall be placed in a category shown below corresponding to the age reached by the Competitor in the year the Regatta is staged:

Master Categories (Men, Women & Mixed)

• AA - 21 years & over
• A - 27 years & over
• B - 36 years & over
• C - 43 years & over
• D - 50 years & over
• E - 55 years & over
• F - 60 years & over
• G - 65 years & over
• H - 70 years & over
• I - 75 years & over
• J - 80 years & over
• K - 83 years & over
• L - 86 years & over
• M - 89 years & over

7.3 Various age categories may be raced in the same event.

7.4 Composite crews are not permitted in Masters events.

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8.0 HEALTH & SAFETY

8.1 It is the responsibility of each Competitor and his/her Qualified Club to assure that the Competitor is in good health and physically fit to participate in the Regatta. In permitting the Competitor to participate, the Commission assumes no responsibility whatsoever for the health and physical fitness of any Competitor and none shall be implied.

8.2 It is the responsibility of each Qualified Club that each Competitor shown on the Club Eligibility Roster is a competent swimmer able to swim to shore, if necessary, on the Royal Canadian Henley Course. In certifying the Club Eligibility Roster, the Club Official is deemed to have confirmed this fact.

8.3 The safety and well being of any Competitor while participating in the Regatta, whether off or on Henley Island or other parts of the Regatta venue is the responsibility of the Qualified Club to which the Competitor belongs and their represented officials.

8.4 If for any reason the Competitor comes under the auspices of the Regatta Medical Personnel (by reason of a substitution or otherwise) the decision of said Medical Personnel as to whether the Competitor is fit to further participate in the Regatta shall be final and binding or if an athlete produces a medical certificate for a name change then the named athlete is no longer able to participate in any events for the remainder of the regatta.

8.5 Only the Chief Umpire may amend, vary or otherwise abrogate any of these Rules in the interest of on-water safety of the Competitors and the decision of the Chief Umpire and the Jury shall be final, binding and unappealable on any issue of safety.

8.6 Each and every Competitor, by participating in the Regatta, is deemed to agree that he/she may be subject to Doping Control Tests as that term is defined and applied in the RCA Rules of Racing.

8.7 All boats shall be equipped with shoes that have automatic or speed safety releases and heel tie-downs. Boats that do not have such equipment will not be permitted to be raced. All boats shall be equipped at the bow with a soft white ball of rubber or similar soft material.

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9.0 RULES OF GENERAL APPLICATION

9.1 All competitors while in either in competition or weigh-ins, must be wearing their Clubs Singlets, Uni-Suit or Shirts as specified in the Club Colour Reference Sheet as submitted to the Regatta Office;

9.1.1 The Competitors' uniforms for race events shall be representative of the Qualified Club's colours as submitted to the Regatta Office. All members representing a rowing club at the Royal Canadian Henley Regatta must be represented in consistent club colours. Although it is understood that a variety of rowing uniforms are available such as singlets, unisuits etc., officials of the Regatta must see a clear consistency in the colour and pattern worn by all members, male and female, representing one club;

9.1.2 Each Competitor shall be in uniform for each race event whether in the launch area, finish area or on the water;

9.1.3 All competitors must have their chest area covered in the launch area and while on the water during both racing and practise times;

9.2 Crews for Club Events will be called to launch approximately thirty (30) minutes before the start of any heat or semi-final, forty (40) minutes for any heat and semi-finals for an Eight (8+). Crews will not be called for finals and will bear the responsibility to be prepared to launch at the appropriate time. In all circumstances for all races, it is the responsibility of each Crew to be at the starting gates on time. No Crew will be permitted to push-off the launch dock earlier than thirty (30) minutes before their race, unless otherwise agreed upon by the Regatta Chair and/or Chief Umpire;

9.3 Training: ALL Crews and Scullers Must be registered and active on the RCHR's Registration System and must be scheduled in the competition. Crews and Scullers who have completed all their events must have permission from the Organizing Committee to continue to train during scheduled training times;

9.4 Except for consumption of alcoholic beverages in Provincially Licensed establishments/areas, either on Henley Island or in the Grandstand, the keeping or consumption of alcoholic beverages on Henley Island is strictly forbidden regardless of whether the individual in question is of legal drinking age in Ontario. Because of the provisions of Provincial legislation, this is considered to be a zero tolerance rule. A breach of this may result in any or all of the following: if the offender is a Competitor, the disqualification of that Competitor from competition in the Regatta; if the breach is or should be within the knowledge of the Qualified Club or any of their officials, the disqualification of the Club from Henley Island and the possible disqualification of all Competitors of that Club from competition in the Regatta. Local Authorities will be called about offences;

9.5 Each Crew or individual Competitor listed in the draw of events is responsible for showing up and participating in the scheduled event. Any Qualified Club whose Crew or individual Competitor fails to participate in the event they have entered (scratches) without the permission of the Regatta Chair, shall be fined the sum of Seventy Five ($75.00) Dollars and shall automatically be assessed a penalty by way of deduction to their aggregate point score. A Qualified Club wishing to avoid the assessment of the automatic point score penalty shall complete and file with the Regatta Office the requisite scratch application forms duly completed with the Shell I.D. number and shall pay the requisite scratch fee as set out in Schedule B by 4:00pm of the day prior to the scheduled race event. All scratch fees shall be assessed against the Qualified Club's Regatta Central account;

9.6 Any crew or competitor requiring to hot seat either a boat or a crew must notify the Control Commision at the dock and the Dock Marshall. For crews to be permitted to hot seat, the following procedure must be followed;
- all crew members must present Acceptable Identification before being permitted to Hot Seat.
- all crew members will wait at the control commission and one member will inform the Dock Marshall when the crew is approaching.
- Once the boat has landed, the crew may then go to the boat and prepare to launch.
- in the event of a competitor only being hot seated, the competitor needs to inform Control Commission prior to the first race additional members from the club need to be presented to remove the boat and oars.
In all Hot Seating situations, Traffic Pattern-Racing must be followed. Any violations will result in a Yellow Card and/or Exclusion. No race shall be delayed to accommodate a crew that is hot seating;

9.7 Weed fouling shall not be a reason for protest.

9.8 In any situation that arises when a rower looks as though they may be in need of assistance, the safety boat should approach them at minimal speed and ask if they require assistance. If the rower(s) do(es) not require assistance upon falling out of the shell, the safety boat is to let the rower return to their rowing shell and continue the race. If the rower(s) require(s) assistance, the safety boat is to let the rower(s) know that if they assist the rower(s), then the rower(s) will be eliminated from the race

 

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10.0 FEES, PENALTIES AND FINES

10.1 Any and all fees payable for entry and other participation in the Regatta shall be set out from time to time in the Fees Chapter should confirm current status of fees by contacting the Regatta Office or checking the Regatta's website.

10.2 Unless otherwise provided herein, all penalties or fines assessed against a Competitor or a Crew on racing protocol shall be in accordance with the provisions of the RCA Rules of Racing.

10.3 Penalties and fines may be imposed on a Competitor, a Crew or a Qualified Club for breaches of these Rules. Such penalties and fines are at the discretion of the Chief Umpire and/or of the Regatta Chair, may include but not necessarily be limited to: suspension from participation in the Regatta for up to two (2) years, revocation of medals and prizes, deductions in point standing and fines in an amount of up to Two Thousand ($2,000.00) Dollars. Non-payment of fines assessed will be cause for assessment of further penalties.

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11.0 ROWAN'S LAW

11.1 RowONTARIO's Concussion Management Policy

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12.0 ROWING CANADA'S SAFE-SPORT POLICY

12.1 Rowing Canada Safe-Sport Policy

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13.0 POLICY ON DISCRIMINATION AND HARASSMENT

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[accordion_item title="RCA Rules of Racing"]

RCA Rules of Racing

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[accordion_item title="Appeal Policy"]

INTRODUCTION

1. This document sets out the policy and procedure for appeals by all categories of members of Canadian Henley Regatta Joint Commission Corp. (CHRJCC) against decisions that affect them. It provides for an internal process and, in most cases, a final external process. The purpose of this Policy is to enable disputes with members to be dealt with fairly, expeditiously and affordably within CHRJCC and without recourse to external procedures.

PRINCIPLES

2. Any member of CHRJCC who is affected by a decision taken by CHRJCC specifically with regard to that member by the Board, by any Committee of the Board or by any body or individual within CHRJCC who has been delegated authority to make decisions in accordance with CHRJCC’s constitution and governance policies, shall have the right to appeal that decision subject to the terms and conditions set out in this Policy below.

3. This Policy will apply to decisions made by CHRJCC relating to discrimination or harassment and discipline issued under any CHRJCC policy.

4. For further clarity, this Policy will not apply to matters relating to:

• Matters of general application such as amendments to the CHRJCC;
• Issues of budgets and budget implementation;
• Employment matters or matters of operational structure or staffing or volunteer opportunities;
• Matters relating to regattas in Canada governed by Rowing Canada Aviron (RCA) or other Provincial or International organizations;
• Policies and procedures established by entities other than CHRJCC;
• Policy and procedures established by any other agency, association or organization external to CHRJCC;
• Disputes over competition rules;
• Contractual matters between CHRJCC and its members for which another dispute resolution process exists under the provisions of the applicable contract.

5. A decision cannot be appealed simply because a member does not like or agree with it; there must be sufficient grounds for the appeal. The possible grounds for appeal are that the individual, group or committee making the decision:

• Did not have authority or jurisdiction as set out in governing documents to make the decision;
• Failed to follow procedures as laid out in the Constitution or approved policies of CHRJCC;
• Made a decision which was influenced by bias, bias being defined as a lack of neutrality to such an extent that the decision-maker is unable to consider other views;
• Exercised its discretion for an improper purpose;
• Made a decision that was grossly unreasonable or unfair.

6. CHRJCC shall appoint a Case Manager to oversee management and administration of appeals submitted in accordance with this Policy. The Case Manager has an overall responsibility to ensure procedural fairness is respected at all times in this Policy and to implement the Policy in a timely manner. More particularly, the Case Manager has a responsibility to:

• Receive appeals;
• Determine if appeals lie within the jurisdiction of this Policy;
• Determine if appeals are brought in a timely manner;
• Determine if appeals are brought on permissible grounds;
• Appoint the appeal panel to hear appeals and/or determine the preliminary questions set out in paragraph 6 (a) to (d) above;
• Determine the format of the appeal hearing;
• Coordinate all administrative and procedure aspects of the appeal;
• Provide administrative assistance and logistical support to the appeal panel as required; and
• Provide any other service or support that may be necessary to ensure a fair and timely appeal proceeding.

PROCEDURE

General

7. The following timelines shall govern this Policy. Note that “days” refers to the total number of calendar days including weekends or holidays. The Case Manager reserves the right to modify these timelines to accommodate the particular circumstances of any appeal.

8. Unless otherwise specified in this Policy, a member wishing to appeal a decision must submit a written Notice of Appeal to the Case Manager within fourteen (14) days of being notified of the decision.

9. The appeal must be accompanied by the sum of Five Hundred Dollars ($500.00) (cash, certified cheque, bank draft or credit card). This sum shall be refunded if the appeal is upheld.

10. The member appealing a decision (the “Appellant”) will bear the onus of proof in the appeal and therefore must be able to demonstrate, on a balance of probabilities, that the Respondent to the Appeal has made an error as described in paragraph 5 above.

11. Within the appropriate time lines, the Case Manager shall in consultation with the Commissioner of CHRJCC, appoint an appeal panel consisting of a single adjudicator to hear the appeal. In extraordinary circumstances and in the sole discretion of the Case Manager an appeal panel of three (3) persons may be appointed to hear and decide a case. In this event the Case Manager will appoint one of the appeal panel’s members to serve as the Chair of the Appeal Panel and the Appeal Panel Chair shall appoint the remaining two (2) members of the Panel. Each member of the Appeal Panel shall be appointed for their independence and expertise.

12. The Case Manager will first consider whether sufficient grounds for making an appeal have been demonstrated and will reject the appeal without further consideration if it determines that the required criteria for an appeal set out in paragraph 5 have not been met. If satisfied that there are not sufficient grounds for an appeal, the parties will be notified of this decision in writing with reasons. If satisfied that there are sufficient grounds for an appeal, then a hearing will take place in accordance with the provisions of this Policy.

13. The Case Manager has the authority to establish the appeal panel’s process provided that it respects the basic principles of fairness – the right to know the case to be met and the right to make a case in response. All parties are entitled to receive all material put before the appeal panel.

14. The Case Manager shall give the concerned parties at least fourteen (14) days’ notice of the time and date at which the appeal is to be heard and whether the hearing will be on the basis of documentary submissions or whether it will be expanded to allow verbal submissions. In the latter case, all parties have the right to be present at the same time and to rebut information.

15. The Appeal panel is expected to render its decision within seven (7) days of receipt of the written appeal but the Case Manager may vary this time frame according to the circumstances and complexity of the matter.

16. The appeal process is confidential involving only the parties, the Case Manager and the appeal panel. Once initiated and until a decision is released, none of the parties or the appeal panel shall disclose information relating to the appeal to any person not involved in the proceedings save and except legal counsel.

17. The decision of the appeal panel shall be final and binding upon the parties and upon all members of the CHRJCC subject to the right of any party to seek judicial review of the appeal panel’s decision subject to the following limitations:

• In the event that a member is successful during the process of judicial review the Tribunal/Adjudicator/ Court shall only have the jurisdiction to remit the matter back to CHRJCC to correct the error identified by the Tribunal/Court, unless it is not practicable in the circumstances or the parties agree otherwise;
• The parties will execute an agreement that shall confirm the jurisdiction of the Tribunal/Adjudicator/Court to decide the matter, specifically the precise decision under appeal and the issues in dispute and shall specify other matters that the parties agree will be binding.

Disputes Arising Under The Terms Of An Agreement With A Member, including but not limited to hosting agreements

18. The manner of resolving disputes arising under the terms of an Agreement is usually spelled out in the agreement between the parties. In cases where this is not so, CHRJCC will agree to enter into arbitration of such disputes in accordance with the provisions of paragraphs 7 to 17 above.

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[accordion_item title="Code of Conduct"]

• Code of Conduct Appendix 1
• Code of Conduct Appendix 2

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[accordion_item title="Royal Canadian Henley Regatta Policy on Discrimination  and Harassment"]

1. The Royal Canadian Henley Regatta (RCHR) is committed to providing a sport, work and volunteer environment in which all individuals are treated with respect and dignity. Each individual has the right to participate and work in an environment that promotes equal opportunities and prohibits discriminatory practices.
2. This policy applies to all employees and people under contract as well as to all directors, officers, volunteers, coaches, athletes, officials, members of RCHR and all participants in RCHR events. The RCHR encourages the reporting of all incidents of discrimination or harassment, regardless of who the offender may be. Individuals whose conduct is found to constitute discrimination or harassment as defined in this policy may face disciplinary action.
3. This policy applies to discrimination or harassment that may occur during the course of all RCHR business, activities and events. It also applies to harassment between individuals associated with RCHR but outside RCHR business, activities and events when such harassment adversely affects relationships within RCHR’s work and sport environment.
4. Discrimination is any distinction, whether intentional or not, but based on prohibited grounds, which has the effect of imposing burdens, obligations or disadvantages on an individual that are not imposed on others, or which withholds or limits access to opportunities, benefits and advantages available to others. The prohibited grounds of discrimination under this Policy are age, ancestry, citizenship, colour, creed or religion, disability, ethnic or national origin, language, marital/family status (defined to include common law relationships, and to not preclude anti-nepotism policies), place of origin, race, sex (defined to include pregnancy), sexual orientation, record of offences (pardoned Federal or provincial).
5. Harassment takes many forms but can generally be defined as a course of comment, conduct, or gesture directed toward an individual or group of individuals, that is known or ought to be known to be unwelcome, insulting, intimidating, humiliating, malicious, degrading or offensive. Single acts of sufficient severity may constitute harassment. Any type of hazing is also seen as harassment.
6. For the purposes of this policy, sexual harassment is defined as unwelcome sexual advances, requests for sexual favours, or other verbal or physical conduct of a sexual nature when:
   • submitting to or rejecting this conduct is used as the basis for making decisions which affect the individual;
   • such conduct has the purpose or effect of interfering with an individual's performance;
   • such conduct creates an intimidating, hostile or offensive environment.
7. Types of behaviour which constitute harassment include but are not limited to:
   • Criminal conduct such as stalking and physical or sexual assault or abuse;
   • written or verbal abuse or threats;
   • the display of visual material which is offensive or which one ought to know is offensive;
   • unwelcome remarks, jokes, comments, innuendo or taunting about a person's looks, body, attire, age, race, religion, sex or sexual orientation;
   • leering or other suggestive or obscene gestures;
   • condescending, paternalistic or patronizing behaviour that undermines selfesteem, diminishes performance, or adversely affects working conditions;
   • practical jokes that cause awkwardness or embarrassment, endanger a person's safety, or negatively affect performance;
   • unwanted physical contact including touching, petting, pinching or kissing;
   • unwelcome sexual flirtations, advances, requests or invitations;
   • use of inappropriate or derogatory sexual terms;
   • promises or threats that are contingent on the performance of sexual favours.
8. Personal harassment involves excessive, unwelcome behaviour, directed at an individual, not linked to the prohibited grounds, which is known or ought reasonably be known to be unwelcome/unwanted, offensive, intimidating, hostile or inappropriate. Examples may include, but are not limited to:
   • Physically intimidating behaviour and/or threats;
   • Use of profanity (swearing) or vulgarity;
   • Ridiculing, taunting, belittling, humiliating or other conduct of a bullying nature;
   • Derogatory name-calling.
9. Any individual may make a complaint under this Policy to the Commissioner of RCHR, who will investigate the complaint in a timely manner. The Commissioner may designate another individual to conduct an investigation on his behalf.
10. The Commissioner will have the authority to impose discipline on individuals found to have breached this policy. In making his decision, the Commissioner will consider the findings of the investigation and will obtain information from affected parties and witnesses, including the individual who is the subject of the complaint.
11. Disciplinary sanctions imposed by the Commissioner may include, either singly or in combination:
    • issuing a verbal or written reprimand;
    • requiring a verbal or written apology;
    • ordering service or other voluntary contribution to the RCHR;
    • suspension from the current activity or competition;
    • suspension from future activities or competitions;
    • suspension from other RCHR activities such as competing, coaching, judging or volunteering for a designated period of time;
    • suspension from all RCHR activities for a designated period of time;
    • expulsion from membership or participation in RCHR;
    • publication of the disciplinary decision; or
    • other sanctions as the Commissioner may consider to be appropriate for the offense.
12. The Commissioner may determine that the alleged conduct is of such seriousness as to warrant immediate suspension or removal of the individual pending an investigation and decision.

 

 

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• Privacy Policy
• Terms & Conditions

 

 

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